EHR and Health IT Consulting
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EHR and Health IT Consulting
Technical Doctor's insights and information collated from various sources on EHR selection, EHR implementation, EMR relevance for providers and decision makers
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9 Steps to Successful EHR Implementation

9 Steps to Successful EHR Implementation | EHR and Health IT Consulting | Scoop.it

Healthcare organizations need an efficient way to process and share care delivery information to increase productivity, deliver better quality care, save money and ensure compliance.

Properly Switch EHR can deliver on this promise and provide most benefits associated with adopting digital technology.

Are you ready?

It comes as no surprise that technology continues to be an increasingly prominent part of our society.  Technological advancement isn’t going anywhere, but does this mean your organization needs it? Determining whether or not your practice is ready for EHR is the first step toward reaping all the benefits that information technology provides. Get together with business leaders, managers, and other key stakeholders to determine, infrastructure, people, technology and investment challenges that come with this change. Carefully consider whether or not implementing an EHR would be a step toward reaching or exceeding your business goals and strategy.

Be honest about your current status

Before implementing the new system, you must have a clear understanding of where you and your team stand. Do you have a proper infrastructure (internet, computers, printers, scanners etc.)? Does your team run efficiently? Are there any clinical or administrative process that is creating the bottleneck. How information and documentation are currently organized and processed? Is the staff proficient with computers? Are they willing and able to learn? These are important questions to assess your readiness for a successful EHR implementation. Be sure to be critical, honest, and true; inaccurate assessments will only hinder your team’s progress.

Set goals

Goal setting is almost always a constructive pursuit, and when setting goals for your team it is crucial to consider what factors will drive EHR success. Goals should be relevant, specific, measurable, achievable, and deadline oriented. Work with members to brainstorm a set of realistic and attainable goals with a time limit and budget to achieve them. If you haven’t already, assess and fully understand the time needed to complete tasks and work with team members to set standards and requirements. Determine what actions are benefiting your organization and those that are not; identify processes that can be improved and work with your team to strategize and redesign standard operating procedures.

Assign Roles

Delegating clear positions and responsibilities to allow for a smooth and productive transition. Be certain that those in charge fully understand why changes are being made and have the resources and time available to effect such change. Having clear objectives established will help drive the team ownership and productivity. Ensure that team members understand their duties, how to best execute them, and who they can reach out to for assistance, questions, and collaboration. Communication is key in any group environment, especially one undergoing significant change.

Find the best tools for your organization

Tools are only as useful as you make them. Expand your perceptions and be fully aware of all available resources. Your Regional Extension Center (REC), IT and EHR vendors should be able to provide you with the tools necessary to ensure a smooth transition.

Consider cost

$12,000 is the average cost of an EHR system. This includes software, hosting, maintenance, support, and upgrades. Connecting with health information exchange (HIE), customized reports, and premium features may be more. Before jumping in, consult a legal or financial counsel to determine costs and contract terms. Medical associations provide many open source templates and checklists to help.

Pick a certified EHR

It is helpful to pick an EHR that will customize to support the way your organization runs and help achieve your objectives quicker. Take careful consideration of other products such as practice management software, patient portal, text messaging, business intelligence tools, and public health interfaces.

Implement and train

Designate a leader to manage the transition and work closely with them to create a clear plan. Figure out what technological elements will be needed in converting data and paper charts into your new EHR, and what sorts of limitations you may encounter. Consider the value of information such as patient demographics, insurance, and appointments. Familiarize yourself with how HIPPA and business associate regulations will impact your patient services process. In evaluating your current and future workflows, be sure to create a backup plan for problems that you might come across.

Revise and improve

During and after implementation, meet your team and consider whether or not your goals have been met. If so, is there a way to improve efficiency? Do not overlook the need for further training, as efficiency can be compromised if you don’t know how the new system works especially shortcuts. Adjustments often do not go as planned, the continuous evaluation will help reassure the team and fix problematic issues.

Technical Dr. Inc.'s insight:
Contact Details :

inquiry@technicaldr.com or 877-910-0004
www.technicaldr.com

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5 Benefits Of EMR Integration

5 Benefits Of EMR Integration | EHR and Health IT Consulting | Scoop.it

Electronic medical records (frequently abbreviated to EMR) are traditional medical records that have been converted from paper to digital format.  Although the conversion can be a time-intensive process, it’s definitely worth it.  Once records are digitized through EMR integration, they can be accessed more quickly. Doctors, nurses, and other staff will spend less time on paperwork and more time with patients.

Are you a key policymaker at a hospital or medical facility? If so, you may be contemplating integrating EMR into your own medical organization.

If you’re still on the fence, check out these five benefits of EMR integration. They just may help you make up your mind.

1. Widespread Access

If a doctor needs a file on a patient, where do they have to go to get it? Is it nearby or all the way at the other end of the hospital?  If these records are available on any computer throughout the hospital, that saves doctors time trekking from one floor to another. Those are valuable minutes that could be spent saving lives.

While distances are shorter in small clinics and private practices, the time spent finding records is no less valuable.  EMR systems are beneficial to health organizations of all sizes.

2. Analytics

EMR integration is about more than making the swap from paper to digital record-keeping. It’s also about keeping better track of patient health and how the organization runs.  Through EMR, it’s possible to gather analytical data that can improve the operations of the practice. Stakeholders in the organization can make decisions on supply inventory, scheduling, workflow, and more based on the data provided by EMR.

3. Up-to-Date Documentation

Medical coding is an ever-evolving job field. That said, sometimes organizations don’t have the time or the manpower to make sure coding practices are up-to-date.

This can be dangerous for patient health and for the practice’s reputation. By moving to digital with EMR, it’s possible to update coding quickly and easily. Instead of spending hours going through patient records by hand, this can be done with digital efficiency.

4. More Money-Making Potential

Although EMR integration can be expensive, the money a hospital can make back through digitizing more than covers the cost. Here’s how:

  • Less time wasted by doctors, nurses, and medical staff flipping through paper records. That increases productivity.
  • Better health outcomes for patients, which means a better reputation for the practice. That could lead to more patients choosing the practice for their medical needs.
  • Fewer chances of mistakes in coding or documentation. That saves money on potentially pricey lawsuits on insurance claims.

5. And the Biggest Benefit of EMR Integration Is…A Better Practice

Medical offices are high-energy places on a good day. On a bad day, the stress levels are palpable. The fewer complications preventing a practice from achieving optimal performance, the better.

That’s why EMR is such a great choice for organizations still using paper records. Whether your clinical staff needs to be more productive or you want to save some money, make the switch from paper to digital records.

Technical Dr. Inc.'s insight:
Contact Details :

inquiry@technicaldr.com or 877-910-0004
www.technicaldr.com

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Critical Roles in EMR Training Success

Critical Roles in EMR Training Success | EHR and Health IT Consulting | Scoop.it

Every component of a successful electronic medical records system implementation requires a thoughtful, strategic approach. Naturally, this includes EMR training, and one of the best places to start is to establish roles and expectations for all parties involved to ensure smooth implementation and effective training. It’s important to remember that internal management is just as important as vendor support, and below are just some of the important in-house roles to assign before beginning training.

  • The Executive Sponsor: Visualizing the Big Picture

For any project, either through a small business, large corporation, healthcare organization, or anything in between, the executive sponsor must be an individual who understands the organization’s needs and goals thoroughly. Often involved with management, the executive sponsor must have a big picture perspective, and for ” For this role, knowledge of how the EHR system will interface with the organization is more important than technical know-how.

  • The Project Coordinator: Pursuing EMR Training Outcomes

Unlike the executive sponsor, the project coordinator manages day-to-day issues with groups and individuals. The project coordinator should be a leader who understands the technical side of implementation sufficiently to serve as a knowledge source for the rest of the organization. Ownership of EHR training and its outcomes is critical for this role, and the assigned individual must be able to take accountability for this crucial stage of implementation.

  • Roles of Providers and Other Billable Staff

EMR training roles do not end at the management level. For providers, billing staff, nursing, technicians, QA specialists, and others, key training roles exist that can complement an EMR training program – only if managed properly. Physician super users as trainers or guides during an EMR training program, for example, have demonstrated mixed results. One significant benefit of assigning physician super users is having an in-house expert who understands not only technicalities in the EHR system and how they relate to the individual clinic or practice, but who are available as a resource for providers and staff. Clinician super users should not, however, become a primary resource for information, as this can quickly lead to frustration and significant training gaps.

Always Consider Your Training Strategy

The Office of the National Coordinator for Health Information Technology (ONC) reviews three training strategies commonly employed by healthcare organizations during EMR implementation: super user training, role-based training, and process-based training.

Naturally, the selected training strategy will affect the structure and roles of your training team and road map. In all of these strategies, however, a common underlying theme is assigning training roles to individuals who can serve as an information resource for others who perform similar tasks.

Leverage Expert EMR Training from Your Vendor

In many cases, the EHR vendor itself provides expert trainers. Leveraging an EHR vendor is important throughout the implementation process, and this certainly applies to the training period. From classroom-style sessions to one-on-one instruction, different EHR vendors may provide various types of training to help you and your staff achieve fluency in your records system.

Technical Dr. Inc.'s insight:
Contact Details :

inquiry@technicaldr.com or 877-910-0004
www.technicaldr.com

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